1. these consist of a Me by
division and
department with the
personnel in separate folders filed alphabetically in their
department. Nothing is filed
nebulously by
division,
department or
section only but by a person's name in that portion.
Example: a
report concerning the "
Organization Division" is filed in the
folder of the
actual name of the
Org Sec. A
report concerning the "
Department of
Tech Services" is filed under the
actual name of the
Director of
Tech Services. The
Personnel Officer puts a separate
copy of any
SEC ED,
Admin Letter or
Ethics Order into the
folder of every person it mentions. Copies of all contracts, agreements or
legal papers connected with the person are filed in the
org personnel files. The originals are kept in
Val Docs. The
org personnel file is used for
purposes of
promotion and any needful
reorganization and so should contain anything that
throws light on the
efficiency,
inefficiency or
character of
personnel. The
org personnel file is consulted by
ethics to
determine whether or not a
personnel's
statistics are up or down.
(HCO PL 4 Sept 65) 2. these files contain
basic data and all relevant
information on each
individual which is sometimes of a confidential
nature as well.
(FSO 61 I) 3. all
conditions assigned by
Base and
Flag Orders are to be plainly noted on a
card in the person's
file. A commendation wipes out previous
condition cards but the
file is never destroyed. The
file is divided into three categories,
past personnel, current
personnel,
future or
aspirant personnel. These are separate files. A
file folder exists for each name. Into it is also placed
appointments, copies of certs and awards as issued by the
Sea Org.
(FO 160) 4. there should be two sections in the personnel files:
(1) present employees,
(2)
past employees. Keep a Me
folder for each person employed by the
org.
Folder to contain date
employment started, date of
birth, permanent
address,
local address, next of kin,
qualifications, name of
post or posts held and dates held, date
employment ceased and any other
pertinent data, plus test copies.
(HCOB 27 Jan 58)