1. the
purpose of
Data Bureau files is to furnish the reports for any
org for any
given month in one
folder. This requires an exact and kept up
filing system. The data files are to be
broken down by
(1) continent
(2)
org(3) month. All files for
orgs of a
particular continent are to be in cabinets
adjoining each other. One files the
orgs of a continent in alphabetical
order. Each
file drawer is clearly labeled by continent, then
org (i.e. Europe: Orebro). A
folder exists for each month's reports whether it has
sent any or not. It is a
folder not unlike a
pc folder. It is tabbed "
org name, month, year" (i.e. Orebro February 1972). Inside the front
cover is the
checklist of
items in it.
(FO 3170) 2. every
org in the
world has a
file for each month in the data files. As the
data pours in from that
org-telexes,
staff reports,
MO reports,
finance reports, surveys,
personnel records, observations, any and all
data it goes
bang at once into that
org's
file for the month. All in a
folder for that
org for that month. And there's that
org, not only current, but for each month exactly for years back. As
fast as they'
ve been filed they are worked. In other words,
read and acknowledged. Queries are handled.
(FBDL 192R)